Having a good relationship with customers is crucial in any successful business. Part of creating solid connections is learning different ways to expand brand awareness.

Letterheads will help improve official communications between your company, customers, and other stakeholders. Choosing or creating a unique letterhead to personalize letters for your business identity can take some time, and we’re here to help.

This article guides you on creating the best-customized letterhead templates with a style that suits your brand.

Letterhead Templates

Business Letterhead Template 1
Business Letterhead Template 1 Download for Word Business Letterhead Template 1 Download for Photoshop
Business Letterhead Template 2
Business Letterhead Template 2 Download for Word Business Letterhead Template 2 Download for Photoshop
Company Letterhead Template 1
Company Letterhead Template 1 Download for Word Company Letterhead Template 1 Download for Photoshop
Company Letterhead Template 2
Company Letterhead Template 2 Download for Word Company Letterhead Template 2 Download for Photoshop
Company Letterhead Template 3
Company Letterhead Template 3 Download for Word Company Letterhead Template 3 Download for Photoshop
Official Letterhead Template 1
Official Letterhead Template 1 Download for Word Official Letterhead Template 1 Download for Photoshop
Official Letterhead Template 2
Official Letterhead Template 2 Download for Word Official Letterhead Template 2 Download for Photoshop

What is a Letterhead Template?

A letterhead template is a ready-to-use formal document containing information about your company, with space for a personalized message. These assist in aligning your brand with all correspondence between potential customers, vendors, buyers, and clients.

Letterheads contain information about the company or organization in the form of a header – typically located at the top of the page. The title provides a brief understanding of the company and what they stand for. The most common elements to add to a letterhead are the company’s name, address, logo, and background picture or pattern.

Also, letterheads may include contact information for a specific employee. This happens if the letter asks for a response or is intended for one particular department or worker rather than the entire organization.

Why Use Letterhead Templates?

Using a personal letterhead with unique branding gives your company a more professional look and encourages customers to trust your company.

With a more credible visual appearance, gaining trust with suppliers, creditors, and vendors is easier.

Professional letterhead templates can be used for the following: 

  • Printed or digital messaging.
  • Account statements.
  • Business performance measurements.
  • Price adjustments.
  • Policy modifications that affect a customer’s account or experience.
  • Messages from the CEO or other executives that are private.
  • Job offers and other communications from human resources.

Letterhead Template Examples

Why are Letterheads Important?

Using letterheads for formal company documents conveys a lot about a business and can dynamically represent the brand it is attempting to establish.

Here are four ways letterhead designs can benefit your company. Letterheads:

  1. Demonstrate authenticity and credibility
    Credibility in business is priceless. Not only does it lead to stronger relationships and increased motivation, but it also builds a company’s identity and image. This leads to your business being elevated above any competition.
    Clients are more willing to speak on behalf of your business if they know and trust what you stand for. Using reliable free letterhead templates will assist in sending out a consistent business message and securing new clients.
  2. Provide a good first impression
    When a reader opens your document, the first thing they will see is the professional letterhead. With an eye-catching, inventive design, clients are motivated to further research your brand, company, products, and services.
    Letterhead templates should be simple to read and tailored to your company’s communication requirements. This will help accurately display your company’s character and principles, demonstrating that your business values excellence.
  3. Showcases company image
    Companies value letterhead templates because they are essential to the business’s identity. Letterheads are unique by design, helping your company stand out from the competition.
    Letterhead templates demonstrate to your clients that the information and data you provide them are official, reliable, and trustworthy. Your message is conveyed to your audience clearly, informing them of your mission, values, goods, and services.
    Additionally, using pictures, colors, and fonts that represent your brand will help formalize any communication coming from your company.
  4. Serve as a marketing tool
    Last but not least, a professional, high-quality free letterhead template design can aid in brand recall among your target audience, as a platform for advertising your products or services and to network with potential clients.
    It also enables people to associate particular hues and visuals with your business’s name, goods, and services.

What is Included in a Letterhead Template?

The information in a letterhead template varies from company to company. Here are some of the most common elements found in professional letterhead templates:

  • Certified business name – Your certified business name is one you’ve registered with the state. It is legally recognized as a business, and once it’s taken, it cannot be used by other businesses.
  • Company logo or slogan – Your company’s logo or slogan is what sets you apart from competitors. Your logo should be eye-catching and memorable, with colors that complement each other. Your slogan should be strong enough to represent what you stand for and short enough to leave an impression on your customers.
  • Contact information – Put your firm name, website address, and any other relevant contact details here, like a phone number or email address. It should only contain the most significant details about your business, so keep it short.
  • Physical address – This could be an office, a warehouse, or a home address. If you’re unsure, consider where you’d want to receive any corresponding post.
  • Links to websites or social media platforms – (e.g., Facebook, LinkedIn, Twitter, Instagram, etc.) This allows consumers to communicate and provides different advertisers with a platform to connect with various audiences.
  • The year the company was founded – This demonstrates to your audience how long your company has been in business for. It also allows them to see the time it’s taken to build the company’s culture and lasting leadership.
  • Professional license or relevant degree – (e.g., Ph.D. in Clinical Psychology, Doctor of Law, etc.) Presenting your degree helps potential customers or clients accurately understand your company’s abilities and qualifications.
  • National awards and affiliations – Displaying national awards can boost your company’s reputation and set you apart from competitors.
  • Company’s inbox address – Include your email for digital correspondence with clients. Having it easily accessible means clients won’t need to search through the web to find it.

Positioning is crucial when creating a company letterhead. Depending on the importance of the information in the document, these components are typically positioned in the business letterhead’s header or footer.

Letterhead Template Samples

How to Design Your Own Free Letterhead Templates

The first thing to creating the most appropriate printable letterhead templates is understanding their purpose. What will you be using it for? Will you need multiple free letterhead design templates for different departments?

You can start creating your own unique letterhead that looks like it was created by professional graphic designers today. The two most common platforms for creating your own letterhead templates are Microsoft Word and Google Docs.

How to Create a Professional Letterhead with Microsoft Word

Creating a unique business letterhead with Word will improve the look and feel of your documents. To increase the visual appearance of a letterhead, customize the letterhead with your own logo and background color to make it stand out.

Here are 7 easy steps to take in achieving the best letterhead templates for your company.

Step 1: Open the program and click the search bar.

Step 2: Search the program for a letterhead template that you like.

Step 3: Be specific about your search. If you’re looking for a template for a law firm, you can type “smart letterhead template.” If you’re looking for one for a craft company, you can search “creative letterhead template.” Microsoft Word has a wide range of templates for all sorts of departments. Some of these include:

  • Office letterhead templates
  • School letterhead templates
  • Creative letterhead templates
  • Real estate letterhead templates
  • Law firm letterhead templates
  • Personal letterhead templates
  • Business correspondence letterhead templates

Step 4: Click on the professional letterhead template you want.

Step 5: Edit the document and add your brand logo and all relevant information you want to display. This also means removing any stand-in text you don’t want on your letterhead.

Step 6:  Choose the File format you want to download. Click “save as” and choose one of the following drop-down options: 

  • .doc
  • .dotx
  • .dotm
  • .docb
  • .pdf
  • .wll
  • .wwl

Step 7: It’s time to save the file after you’ve completed editing and changing the letterhead. Select “save” or “save as” to save it with an alternative name.

How to Create a Professional Letterhead Design Using Google Docs

With google docs, you won’t need any additional software installed, simply open the Chrome browser, Type “google docs” into the search bar and click on the first page that pops up. Alternatively, click here.

Here are 7 easy steps to creating custom letterhead templates using Google Docs:

Step 1: You’ll need to log in to your Google account – Using the instructions above will take you to a login page where you must enter your username/email and password.

Step 2: Pick a template – Once you’ve signed in, you’ll have access to a wide range of letterhead templates to choose from. Select a letterhead template you want to customize in google docs.

If you struggle to find a template that meets your needs, try being specific in your search. Some of the available templates for Google Docs include the following:

  • Letterhead envelope vector
  • Drugstore letterhead template
  • Pharmacy letterhead template
  • Department letterhead template
  • Office letterhead template
  • Director letterhead template
  • Club letterhead template
  • Minimalist letterhead template
  • Private letterhead template
  • Church letterhead template
  • Clinic letterhead template
  • Doctor letterhead template

Step 3: Pick and download a letterhead template – Once you’ve found the right template, click on it. This will take you to a new page with the template you selected. On the right side of the screen, you will see a big red button that says “Download Now.”

Step 4: Once you’ve clicked the download button, select Google Docs as your download method. Now that you’ve logged in and chosen a template, you can start customizing it.

Step 5: Make a copy – Once you’ve downloaded the template, save it to your Google Drive by making a copy.

Step 6: Start editing – Insert your logo, slogan, company name, and contact information. It’s up to you how you want to set up your template. You can play around until you find the setup that works for you.

Step 7: Save and send – After creating your customized letterhead template, be sure to change the settings so that you can share the document with others. With Google Docs, you can either save and download the file as a PDF or click on the “Share” button and change the settings for anyone to access the file online.

Under “General Access,” you can click the drop-down next to “Restricted” and change it to “anyone with the link” This means that anyone you share your letterhead template link with will be able to gain access. You can also change “viewer” to “editor” or “commentator,” depending on what you’re comfortable with.

Professional Letterhead Examples

Personal Letterhead Template 1
Personal Letterhead Template 1 Download for Word Personal Letterhead Template 1 Download for Photoshop
Personal Letterhead Template 2
Personal Letterhead Template 2 Download for Word Personal Letterhead Template 2 Download for Photoshop
Christmas Letterhead Template 1
Christmas Letterhead Template 1 Download for Word Christmas Letterhead Template 1 Download for Photoshop
Christmas Letterhead Template 2
Christmas Letterhead Template 2 Download for Word Christmas Letterhead Template 2 Download for Photoshop

Additional Tips:

Tip 1

Try a different software – If you’ve been unsuccessful in the search for your perfect letterhead template, try searching for other programs. Alternative software programs that offer free letterhead examples include:

  • Adobe InDesign
  • Adobe Photoshop
  • Adobe Illustrator
  • PowerPoint
  • Venngage
  • Canva

Tip 2

Keep it simple – Having complicated designs with different fonts can become confusing. Try to keep everything uniform and cohesive. Stick with similar fonts, font sizes that complement each other, and colors that go together. Creating a simple format makes the document easier to read and is a lot more eye-catching.

Tip 3

Consider the viewer – Create a letterhead template that you know will impress your audience. For example, if you’re writing to a corporate company, avoid using too many colors. Keep your template simple and easy to read.

On the other hand, if the company you’re writing to is more laid back and casual, you can create a more vibrant, fun letterhead template that you know they’ll love.

Tip 4

Size your document correctly – make sure your letterhead template is big enough to accommodate all the necessary information you want to include but small enough to fit into a folder or envelope. Remember that courier and postal services have custom sizes, so be sure to do your research before sending your letter off.


Now that you’ve got a better understanding of how to create your own personalized letterhead template, you can start creating your own. Whether you need one simple letterhead for all correspondence or many letterheads for each one of your clients, we hope that this article has helped.

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TemplateLab January 21st, 2024
Rita Akekelwa
Rita Akekelwa