Budgeting is an important part of life, especially when it comes to planning huge life events like a wedding. When you’re planning your wedding, creating a wedding budget spreadsheet is highly recommended. Wedding involves different aspects and you will be spending on each of them. To keep track of what you’re spending and to make sure that you don’t go over your budget, use a wedding budget template. It’s a huge moment and a mega event, so you can’t afford to go wrong.

Wedding Budget Spreadsheets

Why create a wedding budget spreadsheet?

Weddings are very emotional events, especially for the bride and groom. It’s a very important occasion which any couple wants to be special. But how do you plan a wedding which won’t ruin you financially? One of the best ways to do this is to create a wedding budget spreadsheet.

When you start planning your wedding, everything seems like a dream. But the deeper you go into the planning process, the more overwhelming it becomes. Pretty soon, you’ll realize that you’ve spent all of the money you’ve set aside for the occasion and you’re not even halfway there!

This is why it’s important for you to use a wedding budget worksheet. Use this to guide you throughout the planning process from when you make decisions on how much you spend to how much you pay for each aspect of your wedding. Although you’d like your wedding to be very elaborate and memorable, sticking to your budget is crucial.

Even if you hire a professional wedding planner, it’s still a good idea to make a wedding cost checklist to keep track of your finances. That way, you won’t regret any financial decisions you make, especially if all of this fall within your budget. You can download a wedding budget planner or create one on your own.

Wedding Budget Templates

Tips for creating a wedding budget spreadsheet

A lot of couples start experiencing issues with their budget somewhere in the middle of their wedding-planning process. This is because they didn’t use a wedding budget spreadsheet.

Even though you plan your budget carefully at the beginning, without a wedding budget planner, you can quickly lose control, especially when dealing with suppliers, caterers, and other wedding-related professionals.

This happens to even the most careful couples. No matter how much you make estimates, planning a budget is very different from spending the money on the different aspects of the event. If you want to take control of your budget and stick to it, creating a wedding budget template is an important step to take. Here are some tips for you:

  • Think about the payment types
    Create a column entitled “Wedding Expenditures.” Then start creating columns to the right entitled:
    Estimated Costs
    Actual Costs
    Due Date of Deposit
    Paid Date of Deposit
    Due Date of Balance
    Payment Details

Bring the checklist with you no matter where you go so that you can write down all of the information immediately. Also, ask each of the vendors what payment method they accept so that you’re prepared when it’s time to make payments.

  • Dedicate a budget for every aspect of your wedding
    Whenever you hire a new vendor, include it on your wedding budget worksheet as a new row. Then input all the other information as needed. If you have a history of forgetting or missing deadlines, you may also attach a calendar to the spreadsheet to serve as a reminder.
    Although most vendors remind their clients about payment deadlines, some don’t. Unfortunately, if you miss the payments, you have to suffer the consequences. Either you have to pay a late fee or the vendor might terminate your agreement, which is a lot worse!
  • Highlight the deadlines of the payments
    It’s important to highlight all payment deadlines along with other deadlines. This allows you to prepare the exact amount of money and know who you will pay that amount to. Whenever you’re planning an event, you must be as organized as possible to avoid any problems or delays.
    Also, couples who are very organized aren’t likely to experience a lot of stressful situations, especially as the wedding date approaches. This is because they prepared for everything and they stuck to their budget.
  • Categorize all of the information
    Make sure your wedding cost checklist includes all the basic categories including:
    Photographer and videographer
    Ceremony Music
    Reception Music
    Ceremony Venue
    Reception Venue
    Paperwork and Documentation
    Wedding Souvenirs
    Wedding Gown
    Groom’s Suit
    Hair and Makeup
    Wedding Party Gifts

These are some of the basic categories to include in your spreadsheet. If you think of any more, include them as well. The important thing is to make sure that you’ve covered all the bases and you’re prepared for anything that may come your way.

  • Tipping is a good practice
    You must also include a row for gratuities as giving these is a very good practice that leaves those who have helped you in good spirits. While some venues include gratuities into their service charges or their contracts, a lot of them don’t.
    Make sure that there’s a gratuity budget included in your checklist for each of the vendors. Also, the groom must have cash in one of his pockets to give tips to servers and other people.
  • Don’t forget to update your checklist
    After you’ve made your wedding budget checklist, it doesn’t end there. As previously mentioned, you should bring this document with you wherever you go so that you can keep it up-to-date by jotting down notes, dates, and other relevant information.

Samples Of Wedding Budget Spreadsheet

Helpful budget tips for your wedding budget spreadsheet

After you’ve created your wedding budget template, it’s time for you to start creating your budget. Budget tips can be very helpful, especially if you want to stick to the budget you’ve set for the event. Consider these tips as you plan your wedding cost checklist:

  • Attire
    If you have a stylish friend, borrow some clothes from her for your bridal shower or bachelorette party. Or you can also use a rental service for the attires instead of buying them.
  • Beauty
    Make sure that your makeup and hair trial day falls on the same day as your prenup photo shoot.
  • Cake
    Opt for a simple but elegant cake for the reception and for the cake cutting. Then have a cheaper sheet cake prepared for your guests.
  • Ceremony
    If possible, hold the ceremony and the reception in a single venue. This will save you a lot of money.
  • Drinks
    Choose whether to serve a signature cocktail or an open wine and beer bar only, not both. Then your guests may purchase additional liquor at the bar if the venue has one.
  • Souvenirs and gifts
    Choose affordable but practical souvenirs rather than elaborate and expensive ones.
  • Decorations and flowers
    These days, simple and elegant decorations are more practical than those which cost a lot of money to have. As for the flowers, if you’re looking for a more affordable option, go for local and seasonal options.
  • Food
    Passed hors d’oeuvres can be quite costly so you may want to skip these. A better choice is to offer charcuterie and crudité platters so your guests can pick the appetizers themselves. In doing this, you save money on the food and the fees of the service staff.
  • Invitations
    These days, paper invitations aren’t too popular anymore. Modern-day couples now choose paperless invitations which are fun, stylish, and a lot more affordable. If you still want the traditional invitations, go for a single postcard style which is more affordable.
  • Music
    Find a band or DJ who offers an all-inclusive package which covers the entire event from the ceremony to the reception. These are more affordable compared to live bands or musicians.
  • Photography and videography
    Choose a photographer or videographer who provides you with full rights to all of your digital wedding files. That way, you can print out the photos as your discretion or email them to your loved ones.
  • Venue of the reception
    If you want to save money on this aspect, choose an “off-peak” or “off-season” date as venues are generally cheaper during these times.
  • Transportation
    You may want to go the “traditional” route and hire a limo. But keep in mind that this will cost you a lot. Instead, go for the more affordable options like carpool caravans. Bicycles are fun and unique too, and they’ll look great in your wedding photos!
  • Professional wedding planner
    Instead of hiring a wedding planner to plan the whole event for you, try calling wedding planners who offer phone consultations at lower rates. Speak to a planner for an hour or so and ask them all the questions you need to effectively plan your own wedding.
  • Wedding rings
    Again, you don’t have to choose the “traditional” route when it comes to wedding rings. There are numerous sites out there which offer beautiful options for wedding rings. You can even choose to customize some of them.
  • Emergency fund
    This is a very important part of your budget. No matter how much you plan your budget, some unexpected or hidden fees may come up so you must have a cushion.

Wedding Budget Planners

TemplateLab November 8th, 2019