A name tag is one of the most effective ways to get a group of individuals acquainted with each other. More so if this was their first encounter. Sometimes, not knowing people’s names in a gathering can be awkward.

This is especially true when starting a conversation. Name tags would certainly facilitate the introductions. From there, better communication may ensue. When you’re preparing for a gathering, design a name tag template that would look friendly.

It will make the wearer feel at home and feel like he’s part of the crowd. You can design a name tag in the simplest form but will still serve its purpose extremely well. Make sure that the letters used in each name are of the right size.

Do this so people won’t have to squint or embarrassingly look too close to read. That’s not very appropriate, especially for first-time acquaintances. When making badge templates, do them in a right way.

With all the apps available these days, you can make name tag templates easily. Those which will stand out during the whole affair. You can even download a template here! Either way, people will remember the effort in making introductions very pleasant.

But don’t confine yourself to just the name. As previously mentioned, there are numerous applications that could make the template memorable. Add images, icons, fonts, and colors. Designing the name tag is simple and fun.

You don’t even need special skills to make them. With just a little practice, you could even surprise yourself with how easy making templates are. So much so that when the next gathering comes around, you will be ready volunteering to do the job.

Name Tag Templates 

The benefits of using name tag templates 

The functions of printable name tags aren’t limited to social gatherings. They can apply as well in businesses, conferences, training sessions, and more. The name tag or badge is the most effective way of identification.

This is especially important for restricted areas in the office. On it, you can provide data about the individual which will be helpful in defining position and rank. You can also include a security code on it.

Do this to make sure that only the authorized personnel can gain access to certain premises. For first-timers in the office, a name tag will give you the chance to get acquainted with people in your group.

Consider the following benefits of an effective name tag:

  1. A name tag will identify people who could be held liable for unruly actions.
  2. A name tag makes the office setting more formal. It will hopefully help improve employee performance.
  3. With name tags on, employees will feel like part of the team. It may help promote interaction and assistance between its members.
  4. For those who work diligently, making the extra effort will get them noticed by co-workers. The name tag can help in identifying them for feedback.
  5. The name tag will always serve as identification and may eliminate the need to remember names.

Some employees may receive an assignment to participate in networking events. The name tag will define its purpose here. It will contain your name, and more importantly, the company you are representing.

With a well-designed name tag, attendees can identify you. This is important when you talk about your company and the services it can provide. With a name tag, people will be more at-ease during conversations.

They may gain interest in your company and the services it can offer.


Badge templates

Different types of name tag templates you can make and use

The simplest badge templates are those which serve as identifiers. They would usually contain the name of the individual. Some relevant data could be on the tag too, like rank, and position.

But you can design the name tag by adding more features. You can make them more presentable and memorable. Change the colors, size, number of lines and fancy fasteners on printable name tags.

This will definitely improve the name tag’s appearance.


A name tag’s main purpose is for identification. But wearing one can give an office an atmosphere of professionalism. For newcomers, the name tag generates conversational openings.

Classic name tags have a basic design and are of the simplest forms. Choose this if you think it will suit your needs. If you need more than the basics, then customize your badge template.

Custom Design

You may want to design your own template to suit your needs. Feel free to avail all the materials that could make your desired template. Colors, font styles, graphics and more are all at your finger’s touch.

Remember it will take a good amount of time to make the customized template. But you would come up with a better-looking one. A little practice in customizing the name tag will make it easier the next time around.

Plastic with a custom design

This name tag is convenient and durable. The text is usually embossed into the plastic. This allows the main color to show through the plastic’s top layer. Of course, this will be more expensive. If you don’t have the equipment to make these name tags, you need to order them.

Metal with a custom design

This type should last very long. It’s usually made-to-order and done by a professional engraver. Metal-finished name tags come in three types of finishes. These are lacquer, mirror, and smooth.


Printable Name Tags

Why should you use name tags or badges? 

Other than identification purposes, name tags also are important for security reasons. Furthermore, they give the work atmosphere a sense of formality and professionalism. With name tags, comes effective customer service.

Just inquire about the person you want and the other employees can direct you to that person’s area. The name tag will easily help locate people. This is just one example. Here are other reasons why these badges are very important:

Enhances corporate identification

You can easily identify employees who wear the badge with the company’s logo on it. When you assign your employees elsewhere, instruct them to wear their badges.

This will indicate that they are employees of your company on assigned missions.

You may arouse client’s interests through the name tags. It would lead them to inquire information regarding your company. That gives your company extra mileage on advertising with no added cost.

Improved communication

A name tag or a badge can be an ice-breaker when people are more familiar with the names of co-workers. This is especially true in companies with big employee populations.

At one point, you may have to deal with one employee for business concerns. A name tag on the onset will make it easier to develop a relationship. New employees are the most affected here.

Dealing with several people all at once can be too taxing, especially with name recall. Name tags will certainly be of great help. Addressing co-employees by name will lead to congenial relationships.

It will also lead to better communication, ultimately translating to improved performances.

Improved security

This is especially true for companies with big employee counts. It’s hard to monitor everybody’s location and the reasons why they are there. But a name tag will easily solve this monitoring.

You can monitor your employees on their whereabouts. You may also ask the specific reasons why they’re there. This is vital for companies who want to keep their trade secrets. After all, espionage is also applied to business.

Improved customer relations

Some customers can either praise for or file complaints against employees. But some of them back out because they don’t know people in the company. Again, name tags can play its important role.

Customers will inevitably ask questions at one point or another. Being familiar with the person they are dealing with makes it easier for them to open up. The name tag certainly will make your company seem more transparent and friendlier.


For a supervisor, it’s frustrating to listen to customers make complaints. They cannot identify the employees responsible for rude treatments. It would be ridiculous to line up the employees as in a police line-up to thresh out the culprit.

That is not going to happen. For an observant customer, a name tag can readily identify the guilty one. This will help resolve the situation quickely and more effectively.

This is also applicable to employees who render good service. The customer can take note of the name tag and give good praises and reviews to the deserving ones.

They really work!

Using name tags is becoming more appreciated as a common part of our corporate culture. It doesn’t matter if your business is large or small-scale. Consider all the things we’ve discussed.

You can use name tags to build up corporate identity. They can help enhance communications for clients and employees, and create better accountability. For a small piece of employee paraphernalia, it sure is proving its worth.

Tips for making a name tag template 

Making and designing your own name tag templates don’t have to be a tedious task, it could also be fun. Applications now abound that could facilitate the procedure. Perhaps the best and most popular program you can use is Microsoft Word.

It isn’t just for writing documents; it can do a lot more. You can use a pre-designed template to speedily create your name tag list for a meeting or an event. You can enter the names manually or use Microsoft Word’s merge feature to input the names and create tags.

If these methods don’t appeal to you, you can simply download the template here. Office supply stores now sell paper that’s thicker than regular office paper. These are more convenient and better-suited for name tags.

Some types of paper even come in perforated sheets and that eliminates the need for scissors. Try to be innovative when designing your badge template. A well-designed template will definitely serve its purpose better.

The information should be clear and easy to read. The design should also make the readers amused and comfortable. Add color, icons, images, and great fonts. A little extra effort in its design will surely go a long way.

Use the right content and images to create attention-grabbing name tags
The information on your custom name tags will make it easier for guests to learn about the wearer. It will also help them identify who to approach when they have questions.

You can place a photo of the one handling the event for their easier identification. At the same time, a template leaves a strong impression. This becomes very important especially when it involves company business and promotions.

Use a theme for your name tag

Make the theme of your template relevant to the event you’re holding. Take for example; your event’s setting is New York. You can always rely on the internet, for beautiful images of this city.

Make that a background for your name tag template. If no image is good enough, go get your own pictures and use them.

Your name tags should reflect your company's image

Generic name tags usually contain basic information. One way to inform all attendees is to include your company’s logo in the name tag. That’s good advertising at no extra cost.

Just upload the logo into your template, and place it where you think it could make the most impact.

Also, use fonts and colors which will reflect your company's image

Different programs offer hundreds of fonts to choose from. Make your name tag template more eye-catching instead of boring. Your choices should still reflect your company’s brand image.

For a hand-written feel, choose script fonts. For a more minimalist feel, use sans serif. You also have the option to choose the colors of your fonts.

Save your name tags

Finally, when you are finished designing the template, save it. But don’t print all the name tags just yet. Print a few and show them to your team. Feedback can still further improve the template.
Save the name tag using a file type that would ensure crisp and clear printouts.

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TemplateLab April 29th, 2021