Employees may find themselves in a situation where they skip jobs for an extended period. At other times, they may desire to quit their job for varied reasons. A job abandonment letter is written by an employee to an employer. It explains the reasons they are quitting or haven’t been reporting to work for an extended time. 

It sheds light on the situations surrounding their employment termination. If the employee has been away for a considerable time, the letter explains how long they have been away. The letter of abandonment offers an overview of the outcomes of their actions. The outcome could be going into probation or termination.

Job Abandonment Letters

What is a job abandonment letter?

A job abandonment letter is an official communication written by an employer to their boss. It states their plan to quit the organization immediately or after some time. It is an important letter that announces the intentions of an employee leaving. The letter clarifies their choice by offering the detailed reason for their desire to quit. 

It sets the pace for the official quitting procedure. An employee may write a letter of abandonment if they have been away for a long time without notifying anyone. They might have decided to quit without notifying anyone about their intention. In this case, the employee submits a termination letter for attendance to announce their decision to terminate the job.

Letters Of Abondonment

Why do people write a termination letter for attendance?

People may want to stop working with a certain employer for many reasons. They might want to advance in education or move to another country. The letter is supposed to alert the company so that it begins to prepare for a replacement. It helps make the departure official and releases the employer with dignity. The motives behind creating a termination letter for attendance may include the following.

  • Education advancement
    The employee may want to go back to college for a second or third degree.
  • Joining another job
    A worker might have received another job with more impressive offers than the current one.
  • Practicing courtesy
    It is necessary to appreciate the current employer and show honor. It is a good practice in professionalism to show respect and not quit without alerting anyone.
  • Protecting self from legal hurdles
    Some contracts are legally binding and any breach could have serious outcomes. A job abandonment letter template details reasons for quitting. It protects the worker from legal issues.
  • The purpose of following up on claims
    Failure to submit a no call no show termination letter might mean the employer forfeits their benefits. The letter gives them a good ground to make claims.
  • Getting a referral letter
    Quitting officially gives an employee the confidence to ask for a letter of recommendation. If they quit without notice, the letter of recommendation might bear a negative message about them.
  • Training the next person
    An employee may hold an important position in the company. If they leave without notice, the gap they leave could negatively affect the company. The notice paves the way for the worker to train someone to take over their position.
  • Focusing on compliance
    Some companies have guidelines for leaving which must be complied with by every worker. Failure to comply might harm the worker and the company. It could be anything from returning company property
    and surrendering IT passwords at the time of exit. Following job abandonment policy is important.
  • Preserving networks
    An employee may issue a termination letter for attendance because they want to preserve the network of professionals and references.

The reasons for writing a no call no show termination letter could be many. They could range from observing professional etiquette to allowing a smooth transition.

It is crucial to consider the company and the need to fill the gap the employee will leave. The worker might need some documents from the company later such as insurance and references.

It is important to uphold goodwill and stay by the law. A termination letter for attendance acts as the link for information between an organization and the worker.

The main objective of the letter is to notify the employer about their intention. It serves more than a formality and creates a courteous platform for departure, mostly as per job abandonment policy. Different reasons make it important to write the letter when job abandonment occurs.

What are the work-based circumstances that call for a job abandonment letter?

Since life and career are not predictable sometimes, there could be moments when leaving a job is necessary. The need to use a job abandonment letter template to notify your intention to quit may come due to different work-based reasons. 

A worker may face harassment from manager/s or fellow workers. The degrees of harassment may range from sexual to race and color. If the worker feels they cannot bear the situation, they may opt to quit. Usually, a company can prevent job abandonment but they don’t. When an employee abandons a job and an absent employee stops receiving phone calls, proactive HR’s should look into the matters urgently.

The common reasons of job abandonment include:

  • The company they are working with could be having unfavorable work conditions such as extended work hours or workloads. The company might not be providing workers with protective gear when working. The worker could find the work conditions a threat to their health and quit. 
  • The company could be offering poor pay compared to the workload. It might not be offering insurance or compensation for extra work. This is a reason that warrants quitting. 
  • A worker could be commuting too far and the houses nearby might be unaffordable. They may decide to abandon work to go look for a job near their home. 
  • There could be unexpected situations at work such as serious injuries that prompt for a quick departure. 
  • An employee could start suffering from serious health issues or medical emergency rendering them incapable of working. 
  • The company may not offer opportunities to advance in career or education. 
  • The worker may lack important support that should come from an employer, leading to unexplained absence.
  • The communication within the company could be poor causing tension between workers and workers or workers and employees. 

No matter the work-based circumstance prompting a worker to leave, it is always important to use the official way of departure. The official way is to get a job abandonment letter template and write an abandonment letter. 

It might look tough to write but submitting a letter saves the worker from a lot of challenges. It becomes easier to seek legal support if there is a document showing the worker gave official communication.

No Call No Show Termination Letters

How do I write a termination letter for abandonment of work?

You need to use a resonating approach when writing a termination letter for attendance. Understand how the job abandonment letter starts and every detail required to go into it. The letter requires the use of formal language to communicate your message.  Here are the steps to follow.

  • Begin with your name
  • Your title in the company
  • The name of your company (employer)
  • The company address (include the street, zip, city, and state)
  • Write the date below the company address.
  • In the next line, write the name of your empower. 
  • Write the company’s address (indicate details such as city and state plus zip code. 

In the next line right below, write the subject line – in this case, Job Abandonment. 

The next line should be the salutation line. Salute the employer by their name. Let the sentence be short and clear. 

  • Declare your reasons for writing a no call no show termination letter
    In this section, describe the goal of the letter and make the reason clear. You may not go into the finer details but providing a reason is very important. This might be the most important section the employer will be interested in.
  • Declare the date
    Do not leave the departure time open but write the specific date. Include the month and year. It gives the employer a clear idea of how soon they should begin to prepare for the departure.
    Unless the situation is not avoidable, give ample time like two weeks or more. It gives the employer time to seek a replacement. It also offers ample time for training a new hire.
  • Offer deeper departure reasons
    It is not good to leave your employer guessing why you left. Feedback is necessary to help the employer correct their mistakes for the sake of the future. Even if there are no mistakes to point out, there must be a reason that triggered the desire to leave.
    Make the feedback brief touching on the main reasons only. Leave out any irrelevant reasons and capture only what is important.
  • Appreciate the time you worked there
    It is crucial to show gratitude for the opportunity the employer gave you. Somehow in a small or a big way, the employer played a role in developing your work experience or educational knowledge. It is important to appreciate this. It is a good sign of goodwill.
  • Include your telephone and addresses
    Do not lock out your current employer from contacting you in the future. They might want you to clarify something or offer virtual support during the onboarding process of the new hire. Keeping communication open is crucial even for maintaining an extensive network. Provide the telephone number/s and email/s that you can be reached through.
  • Conclude and sign the letter
    Avoid using a two-word conclusion such as Your Sincerely. Instead, use more words but keep them within the professional boundaries. Use words such as ‘I wish the company the best future and prosperity.’
    Such a conclusion confirms you care for the company’s success and do not wish for its downfall.  Sign the letter but before handing it over or emailing it, you may consider a few issues.
    It might be good to seek ideas from an employment attorney on the best way to quit a job. Check if there is any important paperwork that might need attaching. It may include where to transfer your benefits. If you have any company assets in your possession ensure you return them.
    It will help avoid finding legal issues following you. Ensure there is a signed document that proves the assets were returned. They may include company gadgets such as laptops and phones. It may also include a company’s car, house, and other assets.
    Keep in mind that the letter should be tailored based on the organization’s rules. Understand the local labor laws that may impact the content or format of the job abandonment letter template. Be cautious about the language and tone you use. Be considerate of the person who will read it. It is crucial to stick to professional language.

What should a no call no show termination letter include?

A no call no show termination letter aids in avoiding the often difficult procedures caused by employees leaving a job suddenly. It is crucial to incorporate certain components when creating the job abandonment letter template. They are components that guarantee competence and readability. The main components that go into a termination letter for attendance include the following. 

  • Your current contact details
  • Your employer’s current contact details
  • Date of the termination letter for attendance
  • Last date of work/departure
  • Reasons for quitting the job
  • Appreciation to the current employer
  • Contact details where you can be reached in the future
  • Short closing remarks
  • Your signature
  • Any relevant supporting paperwork
  • Final paycheck details

Job Abandonment Letter Templates

Are there different types of job abandonment letters?

Employees may write different types of job termination letters depending on the specific reason or situation. Nevertheless, all official letters take a similar structure. What might differ is the tone and length or details of the letter. The reasons for writing could be due to:

  • Due to relocation. An abandonment letter due to relocation explains about the relocation reasons and the date. 
  • The common abandonment letters. These types of letters offer general reasons for quitting. The employee might not want to disclose certain information but still want to submit the letter. 
  • Due to personal issues. An employee might want to leave because they bought property in another state or because the family is moving. These are personal issues that might not need a lot of details.
  • Medical issues. The worker is prompted to leave after a terminal sickness or prolonged special care of a relative.

An employee may decide to quit their jobs for different reasons. No matter the reason/s it is professional to write a job abandonment letter in advance. It creates a good relationship with the employer which is useful for future contacts and references. 

The letter could save an employee from legal hurdles that might follow. Do not leave your employer with unclear reasons why you quit. Offer feedback but offer it with love and peace.

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Tagged:JobJob AbandonmentLettersTermination Letter
TemplateLab February 14th, 2024