When writing a debt validation letter template, you will want to be sure that you know about the uses for this letter and the way to write it. Debt validation letters and credit validation letters are used to verify the debt. Debt collectors have to verify their debt, the debt that they say you owe. This allows for a legitimate claim against you and one that you have to pay back.

This is one of the key letters that people with debts need to collect in order to be sure of the debts that they must pay back or might be able to seek consolidation for. When debt collection entities do not respond to your request for a proof of debt letter template, you might be able to argue that you do not owe the debt and have this collection effort dismissed.

Debt Validation Letter
Debt Validation Letter Download for Word

Debt Validation Letters

What is a debt validation letter used for?

Debt verification letter templates are used by debt collection companies to provide evidence of a claim for a debt. You need to ask any debt collection company that claims that you owe a debt to provide this letter to prove that you do owe the debt and to state what the debt amount is. When a debt collection company does not respond to your request for this kind of verification letter, you might be able to clear your name of the debt and save yourself from paying it back.

For those who are sending out the debt validation letters, you need to be sure that you know how to write this letter. Since this letter is technically legally binding, it needs to be written properly, or it cannot be used to enforce a debt that needs to be collected. The collector is asked to verify their debt and their authority to collect on the debt when they provide this letter. Debts can be sold to other companies, and there are instances where debt collectors cannot prove that they have sold the debt. These kinds of errors can allow a person to have a debt dismissed so that they do not have to pay it off.

The most common reasons that you might request a debt validation letter are:

  • The amount of debt seems incorrect
  • There was an invalid judgment against you
  • The debt comes from fraudulent actions or illegal actions that were done in your name
  • The statute for debt collection has run out

These are the most common reasons that you might request this letter, but you might also need to collect a letter of debt validation from all of your creditors in order to proceed with the process of getting your debts consolidated.

Proof of Debt Letter Templates

What does federal law have to do with debt validation letters?

There are federal laws that govern the way that debt validation letters are written and provided. These guidelines are essential to the process of creating these letters, and they must be followed for the letter to be considered valid and legally binding.

The debt validation letter will need to include the following information in every case:

  • Amount of the debt
  • Name of the creditor who is owed a debt
  • A statement that indicates that the consumer has 30 days to dispute the debt before it is assumed by the debt collection agency
  • Statement that indicates that debt collection agencies must provide a debt validation letter and mail it to the customer when the debt is purchased.
  • Statement that within 30 days, upon request, a collector will provide the name and address of the original creditor for the debt if they are the purchasing entity who has assumed the debt.

These kinds of communications are critical to validate the debt, and if any of this information is missing, the debt typically cannot be collected by the collection agency. This would be a violation of federal law, and most debt collection entities are very careful not to do that as they are working to collect debts for parties who have sold the debt to them.

Sample Debt Validation Letters

How do I write a debt validation letter?

The steps to writing this kind of letter must be taken each time that you craft one. You cannot leave out any of the parts of this kind of letter, or it will not be binding, and the debtor might be able to have the debt dismissed.

1.    Identify the Parties

The first thing that you have to do when you craft a debt validation letter is to be sure that the right people are identified at the top. The full legal name of the person who owes the debt must be included, along with their address and phone number. You will also need to identify the person or party who is owed the debt. The debt collection company or person will also need to be named by full legal name or legal business name. All debt collection entities must have their address and phone number listed on the document as well.

Always remember that legal documents require that the full legal name of all the people involved be included in them. This is essential so that the person who owes the debt or who is being compelled to take some kind of action cannot state that they are not the person who is named on the letter or the form in question.

2.    How to Communicate

The letter will need to indicate how the debt collector can contact the debtor. There are often federal and state guidelines that must be followed here, so you will need to check this part of the language of the letter carefully before you put anything in this section. The most common options are by mail and phone, but you might also be able to communicate via email, text message, or social media.

Recent changes to the US Consumer Protection Laws allow for debt collection to take place via social media only if the message is private and if the collector identified themselves. The person will also have to allow for the other party to block them or stop responding to them. You must be compliant with these rules and regulations, or you could be accused of predatory debt collection, and the debt might be dismissed.

3.    Information About the Debt

The kind of debt that is owed must be carefully listed here. The total amount of the debt and what kind of debt it is are the minimum pieces of information that must be included in this part of the document. These are the common kinds of debt that might be collected through collection agencies:

  • Credit card debt
  • Home loan debt
  • Rental debt
  • Utility bill debt
  • Healthcare debts
  • Student loan debt
  • Car or vehicle loan debt
  • Payday or cash advance loans
  • Retail debt
  • Internet loans
  • Car title loans

There are other kinds of debts that can be collected on as well, but these are the most common instances for this kind of action to be taken. A debt of nearly any kind can be sold to a collection agency, but the amount needs to meet certain thresholds to be considered collection-worthy. There are specific guidelines for the kinds of debts and the amounts of the debt that are required before a collection action can be taken.

4.    Explanation of the Process for Repayment

This is the part of the letter where you will indicate what is expected of the person who owes the debt with regard to repayment. You might offer a contact number for them to use to talk to your company about a repayment plan. You might also not allow this option and indicate instead that you will only accept payment in full. You can list the kinds of payment options that are allowed as well.

5.    Explain the Consequences of a Lack of Payment

This is the section where you will outline what will happen if the debt is not paid. You will need to be sure that you are within the boundaries of the law and that you are not threatening the person who owes the debt in this part of the letter. This needs to be a section that is based on facts, and that does not allow personal accusations or other emotions to be included in it. Compliance with proper debt collection processes is key here in this part of the document.

DV Letters

Do debt validation letters work?

Debt validation letters are critical to the process of assuming a debt and seeking to collect on it. They are also important to consumers who believe that they do not actually owe a debt that they are being pursued for. This letter offers a two-fold benefit to both the consumer and the collection agency, and there is no reason that a debt collection agency should be unwilling to provide this letter to someone who requests it. This is a standard form that debt collection agencies often have on hand, and it should be simple for them to generate this letter upon request.

Being unable to get a debt validation letter empowers the consumer to seek redress of the debt issue and to seek forgiveness for the debt in question. This is a key aspect of the collection process and one that debt collection agencies should never be unable to produce or write for consumers that are impacted by their debt collection efforts.

What happens if a collection agency refuses to validate debt?

When a collection agency does not or cannot provide a debt validation letter, the consumer can typically seek to have the debt written off or excused. There must be action taken on the part of debt collection agencies to prove that they have the legal right to pursue the collection of the debt, and they need to be able to attest what the correct debt amount is. Validation letters are a key step in the process of attending to debts that are owed, and these letters need to be provided and need to be correct and accurate as well.

Without a debt validation letter, there is no way that a debt collection agency can prove these important factors. When this information is missing, the debt can be considered canceled or invalid. Consumers will still need to follow the correct process to have the debt removed from their credit record, or their credit score and credit report will still reflect that this debt is still owed. However, in the absence of a debt validation letter, there is good evidence that the consumer will not have to pay the debt that they were told they owed.

If you think that you do not owe a debt and you cannot collect a debt validation letter from the collection agency, you should take action to have the debt forgiven. Without the proper documentation, you cannot be asked to pay on a debt that was not properly sent to collections or that was not properly sold to a new collection entity.

Credit Validation Letter Samples

Debt Validation Letters Are Key to Debt Collection Processes

If you have never written a debt validation letter, you need to be sure that you are familiar with the process of writing this kind of letter. This is the kind of communication that validates the amount of the debt, what the debt is from, and your right as a collection entity to try and collect on it. Without a properly crafted debt validation letter, this debt will likely be considered uncollectible, and the person who owes the debt will not have to pay it back.

Knowing how to write legal documents will help when drafting this letter, but you also need to remember that this is a letter that must meet federal guidelines. Be sure that you are aware of the federal requirements for this kind of action and for the debt collection process before you start crafting a debt validation letter that is not correct or valid.

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Tagged:DebtDebt Validation LettersLegalLetters
TemplateLab March 4th, 2023
Ryan Duffy
Ryan Duffy