When it comes to finances, a lot of us struggle to keep things organized. Because of this, you might end up having to pay penalties because of overdue bills. One way to solve this problem is by using a bill pay checklist or a bill calendar. In this monthly bill template, you can write down all of your monthly bills then organize them according to the due date.

Bill Pay Checklists

You can download this simple template and start managing your finances better.

Types of bill pay checklists

With all the bills you have to pay each month, it can be quite challenging to remember all of them. This is especially true if the due dates of your bills fall on different days of the month! If you want to keep track of everything, you need to come up with a system and one way to do this is to start using a bill pay checklist. Here are some types of printable bill trackers you can use:

Monthly bill payment log

This log or checklist will make it easier for you to keep track of your bill payments each month. Find a good template or make one yourself, print out a few sheets, and keep it on-hand so you can check it regularly to see if it’s time to make a payment. You can keep this log in your planner, in your checkbook or in other handy places.

Yearly bill payment log

If you want to organize your entire year, you can use this type of checklist. A yearly bill organizer will allow you to see all of the bills you have to pay for the next 12 months. It can also be an important component of your financial management system or binder.

Home budget checklist

Of course, the bills you have to pay are just one part of your entire household budget. You also have to think about the other aspects of your household expenses such as your food, your child’s tuition, and more. Making a list of all of these expenses will allow you to manage your finances more effectively. Aside from the bills, you can include relevant information in this checklist such as:

  • The total income of the family
  • Any debts or loans
  • Utilities
  • Insurance and insurance premiums
  • Investments and savings
  • Other expenses

Home maintenance checklist

Speaking of household expenses, it’s also a good idea to keep track of all the expenses which go into the maintenance of your home. Keeping this type of checklist will provide you with a reference point for when you need to make a budget for repairs around the home in the future.

Bill Calendars

The important elements of a bill pay checklist

Keep your bill pay checklist in just one place. You can either store it in your phone or print out the monthly bill organizer and keep it with your other financial documents. That way, there’s very little chance that you will miss any of your monthly payments. No matter what style or format you use, include these important elements:

  • A visual view of all your upcoming monthly bills

    A good checklist should show you all of your upcoming bills in the order of their due date. So when making your template or when inputting the information on an online template, list down your bills in this order. Some checklists come in the form of a calendar while others show the bills in alphabetical order. Think about the style you want and how you want to organize your financial information.

  • The amount due for each of the monthly bills

    It would be very useful to place the amount due for each of your bills, especially if you want to plan your budget ahead. This way, you can calculate your budget every time you receive your salary and you can see how much you have left to spend.

  • How often or when your bills repeat

    Although most bills come every month, there are some which don’t arrive regularly and these are the ones which are usually forgotten. For instance, the bills for your car’s insurance might only come two times each year and this gap makes it easy to forget. Therefore, you can print out checklists for all the months of the year so that you can include all of your bills and never miss a single payment.

  • A method of recording all of the payments you’ve made

    Finally, your checklist should also come with a method of recording all of the payments you’ve already made. For example, there should be a space for confirmation or reference numbers which you may need in case any problems arise with regards to your payments. Or you can simply place empty boxes next to the names of the bills and tick them after making each payment.

Setting up your bill pay checklist

A lot of people find this monthly bill template to be very useful and convenient because it serves as a reminder for all of the bills you need to pay. One look at the checklist and you can see paid, upcoming, and pending bills. Simple as this template may seem, you can use it to keep track of your finances each month. Even if you’re not able to receive your bill on time, you will still remember to make the payment when you have the checklist. Here are some tips when setting up this checklist:

  • Write the name of the company where you have to pay the bill along with the due date.
  • Include all of your bills, even the ones which you pay automatically through your debit or credit card.
  • List your bills in the order of their due dates so you can see which ones are the most urgent.
  • Also, include the bills which don’t come monthly so you don’t overlook them.

How to use a bill pay checklist?

Using a bill pay checklist is relatively easy, especially when you’ve gotten used to it. When you first start using this checklist, you need to gather all of your bills and arrange them according to their due dates. Then write down these bills on your list according to the arrangement you’ve made along with the amount of each bill.

It would also be very helpful if you include the date of your paychecks so you know when to include the bills for each cutoff. As you pay the bills, tick the space next to them then make a note of the payment or reference number.

Do this for all of the bills. If you also want to include the bills which don’t come regularly, then you may have to print out monthly bill payment logs for all months of the year. It’s that easy!

Monthly Bill Templates

Other tips for organizing your bills

When it comes to financial information and bills payment, most of us are perpetually disorganized. With everything we have to think of each day, the monthly, quarterly, semi-annual, and annual bills often get overlooked. Apart from using a bill pay checklist or a bill calendar, here are other tips for you to organize your bills:

  • After making your payments, keep all the receipts in one place such as a binder or a clear book. This will help you keep your payment references organized, especially if you handle personal and business payments.
  • Come up with a budgeting and payment system that will meet your needs and your financial situation. If you find a printable bill tracker online and it doesn’t work for you, try customizing it or making your own template.
  • Create a binder which will serve as your financial system. In it, you can keep your checklists, your bills, a record of all your accounts, your payment receipts, and more.
  • If you have more than just your household bills to take care of, you can expand your financial systems and make a whole financial cabinet at home. For instance, you can purchase a cabinet with several drawers then label each of them. In each drawer, keep a binder which contains all of the important financial documents. To keep everything safe, make copies of the most important documents and keep them in a separate location in case of a fire or any other kind of emergency.
  • Cabinets and binders aren’t just useful for keeping your bills organized. You can also use such systems for other filing systems such as keeping your medical bills, personal documents, and others.
  • There’s even something called an envelope budgeting system that you may want to try out. For this, you keep some cash in envelopes and these envelopes would only before expenses. Once you spend all of the money in the enveloped, then that’s it! You shouldn’t spend any more until you receive your next paycheck and you get to replenish those envelopes.
  • Some people also find bullet journals to be very useful. These journals could also be an excellent way to keep track of all your finances and you can use them the same way as you would use a monthly bill organizer.
TemplateLab November 28th, 2018